Job Search

• Professionally receive and attend to clients, vendors, contractors, and visitors

• Answer and direct incoming calls, ensuring prompt communication with relevant departments.

• Manage visitor access, maintain logs, and ensure compliance with company security procedures.

• Provide basic information about company services, ongoing projects, and directions.

• Undertake general clerical and administrative tasks to support the services as required (post processes, photocopying, scanning)

• Establish and maintain effective business relationships with external and internal customers, improving communication between customers and the Company.

• Assist HR department with its activities.

• Provide administrative support to all Business Lines.

• Maintain accurate filing systems for operational and administrative records.

• Assist in coordinating staff schedules, site visits, and logistics movements.

• Manage office supplies and keep inventory of stock.

• Coordinate meeting room usage.

• Maintain staff records and attendance logs

• Maintain and update employee personal files (both physical and digital)

• Track contract renewals, confirmations, and probation timelines

• Ensure all employee records comply with company and regulatory standards

• Handle filing of disciplinary records, commendations, and performance documents

• Coordinate staff welfare initiatives (birthdays, celebrations, support during emergencies)

• Help coordinate staff welfare activities and internal events

• Assist in organizing team-building activities and company events

• Support internal surveys (employee satisfaction, engagement feedback)

• Coordinate training schedules and logistics (venues, materials, attendance)

• Maintain training records and staff development logs.

• Assist in tracking mandatory training (e. g. , safety training for engineering teams)

• Support performance review processes with documentation and scheduling.

• Manage leave applications and maintain leave records

• Support leave tracking and HR documentation

• Proven experience as general admin position.

• Proficient in Microsoft Office Suite.

• Outstanding organizational and time management abilities

• Excellent communication and interpersonal skills

• Problem-solving and decision-making aptitude

• Strong ethics and reliability

• Diploma or Bachelor’s degree in HR or Business Administration, or a related field.

• Minimum of 2–3 years’ experience in a front desk or administrative role (experience in logistics, construction, or engineering is an advantage)

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

• Strong communication and organizational skills

This Job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform other related duties as may be required.

Full Time, Monday -Friday, 8:30am to 5:30pm